Job Details

Louise is looking for a Constituency Administrative Officer to join her busy constituency team based in Sheffield, Heeley. The successful candidate will have excellent attention to detail, be great at forward planning and be happy to turn their hand to whatever needs doing to help ensure the smooth running of the office.  In particular they will be expected to support individual constituent case work and policy casework, and deal with the public on the phone, by e-mail and by letter.

Job Description

The successful candidate will:-

• Diary management for the MP.
• Open, handle and action email, post and social media enquiries, passing on to another team member as appropriate.
• Database management using office software (e.g. Microsoft Office) to handle administrative issues and casework.
• Efficient data and file management to ensure the office complies with the data protection legislation.
• Engage professionally, confidentially and with care and integrity with members of the public, through a variety of methods.
• Assist with individual and policy casework.
• Assist in the compilation of briefing packs.
• Assist with arrangements for events; this may include: venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required.
• Handling administrative arrangements for meetings with members of the public/MP surgeries.
• Photocopying, filing, record-keeping and typing correspondence.
• Assist in the updating of social media on request.
• Liaise with suppliers when required regarding office supplies and security.
• Minute taking at team meeting and in ones with members of the public.

Key Skills and Experience

•  Ability to manage own workload, prioritise and work flexibly under pressure as part of a small team.
• Excellent IT, administrative and organisational skills.
• Strong interpersonal and communication skills, preferably with some experience of dealing with the public.
• Knowledge of the key issues concerning people in Sheffield Heeley and an understanding of the local area.
• Experience using databases would be an advantage.
• Experience of dealing with highly sensitive and confidential information would be an advantage.
• Sympathy with the aims and goals of the Labour Party.

For more information on Louise’s work go to her website https://www.louisehaigh.org.uk/

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.

For this position the pay range is £18,525 – £26505 dependant on experience. 

Closing Date: 9:00 am on 7 June 2021

Interview Date: 11 June 2021

Starting Date: asap

Application Details

To apply, please send your CV and a covering letter (2 sides of A4 max) stating why you believe you are suitable for the role to liz.pemberton@parliament.uk putting application for post of Administrative Officer in the title.

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.

Upon appointment you will be required to comply with the Baseline Personnel Security Standard, undertaken by the Members’ Staff Verification Office (MSVO). See Members’ Staff Verification Office (MSVO) page for further info. MPs generally pay staff in accordance with IPSA guidelines.